In this article you will see how to set the base rates of your organisation so as to automatically supply the values on the jobs that are In Progress or Completed status. The rates that you specify under the Default Rates section form the basis of calculating the charges to be paid by the customer for the hours your team has dedicated on-site including the travel to the site and this is calculated per technician assigned to the job.
STEP 1 Go to the Settings page.
STEP 2 Open the Default Rates settings.
Defining Default Charges
The Default Charges is the amount you will be paid for your team's labour hours (both travel and on-site). On the basis of the Default Charges specified here, the total labour charges are calculated and added as line items on the invoice, that is, if you select a charge template such as Charge for labour + task that accounts for the accrued labour charges on the job.
STEP 3 Define the default charges to be applied for the travel time and time dedicated on-site.
You can set up three types of charges, each corresponding to different types of working hours.
Once the charges are entered, save the changes.
These charges only account for the labour hours dedicated towards a job per assigned person.
An example of how the Default Rates automatically apply to the added work logs, and referred to as Unit Charge/Charge in the Job inspector is shown below:
If the figures in real-time differ from the default charges, you can of course edit them with the actual values.
Defining Default Costs
The Default Cost is the amount being paid out to your workforce and calculated per hour per assignee. You can view the cost figures in the Job Inspector alongside the charges, but the costs as such do not contribute to any line item in Invoices. The cost figures are means to compare and analyse the profit you're making against the charges earned from labour hours.
STEP 4 Define the base cost of your workforce to be calculated per hour basis for each person for regular business hours and overtimes or holidays.
You can view the costs on the Job inspector in addition to the charges (as was shown above) by selecting the Cost and Unit Cost fields in the display filter.
NOTE: Other figures involved in completing tasks must be defined in the respective Task Template located under Settings ->Task Library, and similarly, the costs for materials or parts of your company's Inventory must be specified in Settings -> Inventory Library.
Both the Task Library and the Inventory Library are available on the Professional and Enterprise editions.
Any additional costs can be directly filled up when completing jobs in the Job inspector under Work logs -> Expenses.